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File Manager

The file manager provides a convenient way to upload and manage files like documents, images, and other media that are to be used on your website pages, calendar events, forms, etc.

Files are organized by departmental structure and follow departmental permissions, allowing editors to be restricted to only those files associated with the departments for which they are an editor. Default permitted file types are .doc, .docx, .ppt, .pptx, .xls. xlsx, .pdf, .jpg, .gif, .png, and .swf. The file manager is also accessible from within the editor toolbar in most other modules.

Important Note:

  • Use caution when applying changes to files as these changes will affect the file for all users and may affect the appearance of the file on your site.

  • The File Manager is not the place to upload images or other media media for Photo Galleries, Podcasts, or Flipbooks. Those modules have their own unique file uploaders that support their special functionalities.

Navigating the Interface

The left-hand column displays a list of all folders*, subfolders (and departments) on your site. Here you can organize files associated with your web site. To view subfolders inside a particular folder, click on the plus symbol to the left of the folder.

The right-hand column displays a list of all files within the folder currently selected in the left-hand column.

*Folders created from within the Pages section will show here. 

Uploading Files

To upload files, in the left-hand column, select the folder in which you would like to upload the file, then click the Upload button at the top of the File Manager. In the loading section that appears above the file list, click the Add Files button. Select the file you wish to upload and press Open. To select multiple files, hold down the Ctrl button while selecting the files. Then, click the Upload button. When the upload is complete, you will see a green checkmark icon.

Note: Multiple File upload requires prior installation of Flash player.

Viewing, Downloading, Resizing, Renaming, or Deleting Files

Right-click on a file to see a menu of the following actions:

View Preview the selected file in a new window
Download Download the selected file. After clicking, select Save File and click OK to save to a location on your computer.
Resize Set the dimensions of the file in pixels
Rename Change the name of your file
Delete Permanently delete the file

Important Note: Use caution when Resizing, Renaming, or Deleting files. Applying changes to a file will affect the file for all users and may affect the appearance of the file on your site.


Configuring Settings

To configure settings for viewing, displaying, and sorting files, click the Settings button at the top of the File Manager.

Note: These settings may or may not remain in effect depending on your browser settings.